If you have decided that it is time to move your law office closer to the county courthouse since it is much more convenient and will save you a lot of driving each week, then there are many things you can do to make the process easier on your staff and your corporate moving company. While right now the process may seem overwhelming, you can complete your law office's move with the least amount of stress and hassle by following these time-tested strategies:
Enlist the Help of Your Employees
When you notify your employees that your law office is moving from one location to another, you should ask them to take home all of their personal belongings to make the move easier. You should also ask each employee to go through all of their files and other items in their office to identify items that can be shredded or purged before the big move day. Doing these two things will lessen the number of items that will need to be moved and may save you some money.
One strategy that works well to help with motivating your employees to purge their office is to offer them a couple extra hours one evening as optional, compensated time. This allows them to work when the office is closed to clients and the environment is much more casual. It also gives your employees the chance to put on their denim jeans and really get into the project much easier than if they are dressed in their usual formal business attire. An offering of pizza for the evening might even get some of your less motivated employees to come in and help with the project.
Assign a Number to Each Employee
When you prepare for your move, the first thing you should do is to assign each of your employees a unique number. This number should be placed on all boxes that will be placed in that employee's new office and on any furniture pieces that are moving into their new office. Inside of your new office space, you should label each door and desk with the corresponding numbers. This makes it so there is no confusion when your commercial movers are in the space.
When your staff prepares their computers and other electronics for moving, place each numbered unit's corresponding cables inside of a zipper plastic bag labeled with that employee's number. This simple step will save a lot of time when you get to your new office space and everyone is trying to get their technology set up so things can get back to normal.